NAPLA Reimbursable Expenses for Business Travel

Reimbursements

The Travel Expense Form is to be used by NAPLA members to record all expenses relating to travel in the performance of NAPLA business. This form should be submitted promptly to the NAPLA Treasurer within 60 days of the completion of the travel. Original Receipts are required for reimbursement.

Transportation

All participants will make transportation arrangements independently. Lowest fares should be considered. NAPLA will reimburse fare, personal car mileage, tolls, parking, and local ground transportation.

Meals

NAPLA will pay for group meals and reimburse other reasonable meal expenses incurred during the travel period.

Lodging

NAPLA will negotiate rates at the meeting site and pay for lodging for each participant for the following durations:

• board meetings: 2-3 nights
• conference committee meetings: 1-2 nights.

Participants should guarantee rooms for late arrival with a credit card.

Cancellations/Changes in Travel Plans

• If a participant finds it necessary to cancel, he/she must:
  1. Call the event coordinator
  2. Contact the hotel to cancel the reservation so that NAPLA will not be charged
• If your flight is delayed, please call the hotel so that they do not cancel the rest of your reservation. It is within the hotels's right to do so if you are a no-show for the first night.